League operations
Manage league postponements without losing track
Keep a reliable schedule and clear instructions, from the first request to the confirmed replacement game.
In this guide
A postponement starts with a request, not a new date dropped into a group chat. Confirm the people involved before changing the shared schedule.
A short procedure protects players’ and volunteers’ time. It also keeps different versions of the schedule from circulating.
Separate requests, postponements and cancellations
| Situation | Next decision |
|---|---|
| Request received | Check the reason and the league’s rules |
| Postponement accepted | Find a confirmed replacement slot |
| Replacement confirmed | Update the schedule and contact everyone affected |
| No replacement available | Apply the agreed rule and explain the decision |
A postponed game still needs to be played. Cancelling it requires a separate decision about its effect on the competition.
Do not enter an invented score to remove a game from the schedule. If no date works, refer to the rules announced before the season.
The season checklist helps assign these responsibilities before the first disruption.
Collect a complete request
Ask for the necessary details in one message.
- The game: both teams, current date and start time.
- The reason, without unnecessary personal details.
- Alternative availability from both teams.
- The person waiting for confirmation.
Set a realistic response deadline. While the decision is open, never present a proposed date as final.
A venue closure needs immediate communication. Tell teams that the original game cannot go ahead.
The replacement date can be confirmed later. Keep those two updates clearly separate.
Check the replacement slot in order
- Confirm both teams are available.
- Confirm the playing area is booked.
- Check each team’s other games that day.
- Preserve the required changeover and rest time.
- Check implications for season deadlines or playoffs.
- Have the responsible organizer confirm the decision.
The league scheduling guide includes a spare night for make-up games. Holding that date does not guarantee every team can attend.
Example: moving a game to the spare night
This fictional example follows the calendar in the scheduling guide. Team A was due to face Team F on Tuesday, January 26, 2027.
Both teams confirm Tuesday, March 2, 2027, at 6 p.m. The organizer also confirms playing area 1 is booked until 7 p.m.
They check that no other game occupies the slot. They also check that neither team has an incompatible commitment.
The organizer can now confirm the change and update the schedule. This remains one of the season’s 28 games.
Confirmation message to adapt
Rescheduling confirmed: Team A will play Team F on Tuesday, March 2, 2027, at 6 p.m., on playing area 1.
This replaces the game scheduled for Tuesday, January 26, 2027. Check the season link for the updated schedule.
Please confirm your team has received this change.
Include the venue if your league uses several sites. Replace the letters with actual team names before sending.
Update the reference and confirm receipt
In Rally Leagues, check the replacement slot before publishing the schedule change for teams. Then review the public season page.
Contact both team representatives and anyone expected at the venue. Do not assume editing the schedule sends an automatic email.
Keep a record of the decision and acknowledgements in your league’s working notes. An old screenshot is not a substitute for the current link.
Explore Rally Leagues to bring season preparation, scheduling and results together.
When postponements pile up
Count the remaining games and usable slots before the season ends. Prioritize games that affect playoffs or final standings.
If capacity is short, make a decision under the agreed rules. Do not give a team a doubleheader without checking availability and rest.
For delays during a one-day event, use the delays and forfeits guide. Immediate tournament decisions differ from rescheduling between league nights.
Step by step in Rally Leagues: Build and publish the schedule